Job Descriptions.A useful process for refining and writing job descriptions responsibilities into fewer points and responsibilities rather than individual tasks, is to group the many individual tasks into main responsibility areas, such as the list below not all will be applicable to any single role.Bold type indicates that these responsibility areas would normally feature in most job descriptions Bold type indicates that these responsibility areas would normally feature in most job descriptions communicating in relation to whom, what, how and this is applicable to all belowplanning and organizing of what.Senior roles will include more executive aspects You will find that you can cluster most of the tasks on your initially very long list into a list of far fewer broad but still specific responsibilities according to the above examples of typical job description activity areas.Obviously the level of authority affects the extent of responsibility in the job description for determining strategy, decision making, managing other people, and for executive roles, deciding direction, policy, and delivering corporate performance.Accounting Software For Small Scale Industries Examples Of ThesisCONTENTS.Chapter 1. Managerial Accounting Tools.Decision Making 2.Missions, Goals, and Strategies 2.Internal Uses of Accounting Information 4.Financial. Each country has its own rules about accounting for inventory that fit with their financialreporting rules.For example, organizations in the U.S. define inventory.Utils/ImageResizer.ashx?n=http%3A%2F%2Fi.nextmedia.com.au%2FNews%2F20121025094954_office-man-phone.jpg&w=640&c=0' alt='Accounting Software For Small Scale Industries Examples Of Resignation' title='Accounting Software For Small Scale Industries Examples Of Resignation' />Did Consumers Want Less Debt Consumer Credit Demand Versus Supply in the Wake of the 20082009 Financial Crisis.Reint Gropp John Krainer Elizabeth Laderman.Wherever possible refer the detail of standards and process to your operational manual or agreed procedures or agreed standards rather than allowing the job description to become a sort of operating manual.If your boss or employer is asking for you to detail your tasks at length in a job description, encourage himherthe organisation to put this level of detail into an operational manual it will save a lot of time.Writing or re writing a job description is a good opportunity to frame the role as youd like it as well as reflect how it is at the moment, so try to think outside of the normal way of thinking, and if this is difficult seek the input of somebody who is less close to things.Job descriptions improve an organisations ability to manage people and roles in the following ways clarifies employer expectations for employeeprovides basis of measuring job performanceprovides clear description of role for job candidatesprovides a structure and discipline for company to understand and structure all jobs and ensure necessary activities, duties and responsibilities are covered by one job or anotherprovides continuity of role parameters irrespective of manager interpretationenables pay and grading systems to be structured fairly and logicallyprevents arbitrary interpretation of role content and limit by employee and employer and manageressential reference tool in issues of employeeemployer disputeessential reference tool for discipline issuesprovides important reference points for training and development areasprovides neutral and objective as opposed to subjective or arbitrary reference points for appraisals, performance reviews and counsellingenables formulation of skill set and behaviour set requirements per roleenables organisation to structure and manage roles in a uniform way, thus increasing efficiency and effectiveness of recruitment, training and development, organisational structure, work flow and activities, customer service, etcenables factual view as opposed to instinctual to be taken by employees and managers in career progression and succession planningThe list is not exhaustive.Here youll find job descriptions structure and template, and samples of various job descriptions.Also template and sample person profile, necessary when recruiting.Be very careful to adhere to relevant employment an discrimination law when compiling job descriptions, job adverts and person profiles.In the UK this means that you must not specify a preference according to gender, race, creed, religion, or physical ability.If you find yourself writing a job description with a bias in any of these areas you should ask yourself why, as none can be justified.In the UK company directors have personal liability for the activities of their organizations aside from their functional responsibilities, and arguably this accountability should be included in some way in a directors job description.Clarity is vital.People and employers need to have a clear, mutual agreement about the expectations for the job, and the job description is a key instrument by which this is achieved.That said, job descriptions are not operating manuals.I repeat, keep the descriptions of duties concise and free of detailed operating or processing instructions.If necessary refer to these is a phrase such as according to company procedures, or according to the operating manualsafety manual, etc.By referencing rather than including specific operating standards or processes, the headache of updating all the job descriptions when procedures change is avoided.Job Title. Based at Business Unit, Section if applicablePosition reports to Line Manager title, location, and Functional Manager, location if matrix management structureJob Purpose Summary ideally one sentenceKey Responsibilities and Accountabilities, or Duties.DimensionsTerritoryScopeScale indicators the areas to which responsibilities extend and the scale of responsibilities staff, customers, territory, products, equipment, premises, etcDate and other relevant internal references.For senior job descriptions it is useful to break key responsibilities into sections covering Functional, Managerial, and Organisational areas.The most difficult part is the Key Responsibilities and Accountabilities section.Large organisations have generic versions for the most common organisational roles so dont re invent the wheel if something suitable already exists.If you have to create a job description from scratch, use this method to produce the 8 1.Note down in a completely random fashion all of the aspects of the job.Think about processes, planning, executing, monitoring, reporting, communicating, managing peopleresourcesactivitiesmoneyinformationinputsoutputscommunicationstime.Next combine and develop the random collection of ideas into a set of key responsibilities.A junior position will not need more than 8.A senior one might need 1.Rank them roughly in order of importance.Have someone who knows or has done the job well check your list and amend as appropriate.Double check that everything on the list is genuinely important and achievable.Do not put targets into a job description.Targets are a moving output over which you need flexible control.Do not put must achieve sales target into a job description.This is a pure output and does not describe the job.The job description must describe the activities required to ensure that target will be met.Do not have as one of the key responsibilities And anything else that the manager wants.Its not fair, and no one is ever committed to or accountable for such a thing.Job description example 1 Job Description SNP Co Ltd.Title Sales and Marketing Executive.Reports to Sales and Marketing Director, Newtown.Based at Sparkly New Products Co Ltd, Technology House, Newtown.Job purpose To plan and carry out direct marketing and sales activities, so as to maintain and develop sales of SNPs ABC machinery range to UK major accounts and specifiers, in accordance with agreed business plans.Key responsibilities and accountabilities Maintain and develop a computerised customer and prospect database.Plan and carry out direct marketing activities principally direct mail to agreed budgets, sales volumes, values, product mix and timescales.Develop ideas and create offers for direct mail and marketing to major accounts by main market sector and SNPs ABC products.Top Distribution Software 2.Reviews, Pricing Demos.Distributors sit in the middle of the supply chain, providing a connection between manufacturers and, ultimately, consumers.Distribution software can help manage operations by tracking products and terms for multiple suppliers and multiple customers, including such diverse things as economic order quantities and cooperative advertising dollars, for both suppliers and customers.There are nearly 1.We wrote this buyers guide to help buyers better understand what to look for when assessing distribution software reviews in this market.Heres what well cover What Is Distribution Software Common Features of Distribution Software.What Type of Buyer Are You Benefits and Potential Issues.Market Trends to Understand.Recent Events You Should Know About.What Is Distribution Software Common functions of distribution software include Operations management.Accounting. Inventory management.Customer relationship management.Order management.Purchasing. Warehouse management.Front counter operations.Inventory dashboard in Fishbowl.While small operations can use generic accounting and inventory management systems, distributors and distribution centers DCs require the special functions available in distribution management systems.Common Features of Distribution Software.Front counter operations.Automates the point of sale if the distributor does pick up sales for wholesale or even retail.Functions include order processing, tax calculations and receipt printing. Sport Player Le Match Live 2012 Bangladesh here. Interfaces with inventory and customer relationship systems.Example vendors include Microsoft, Counterpro and Activant.Customer management.Used to maintain customer contact information, preferences, reorder points and credit information.Functions include generating mailing lists, maintaining sales history and tracking co op sales.Example vendors include SAP, Oracle and Sugar.CRM. Order management.Prepares bids, prepares quotes and processes customers orders.Functions include quote to order, preparing shipping information, creating return materials authorizations.Example vendors include SAP, Net.Suite and Microsoft.Purchasing procurement.Used to order inventory and track discounts offered.Functions include preparing purchase orders, tracking economic order quantities and preparing receiving reports.Example vendors include Gilliani, Geneva and Microsoft.Inventory management.Used to count, track, receive and locate parts and materials.Functions include tracking assets, processing advance notifications, tracking inventory value and tracking reorder points.Example vendors include Sage, Epicor and Oracle.Warehouse management.Tracks the quantity and stock of inventory items within the warehouse.Warehouse distribution management functions include slotting analysis, preparing pick information and location tracking.Examples vendors include Royal.S2. K, High. Jump and Geneva.Distribution accounting.Automates the general ledger, accounts receivable, accounts payable and other accounting functions with special emphasis on the unique requirements of distributors.Functions include keeping ledger balances, tracking client debt and calculating available discounts.Example vendors include SAP, Oracle, Microsoft and Intuit.Demand management.Used to adjust inventory levels according to fluctuations in the demand forecast to ensure that supply coordinates with demand.It will include functionality to track customer delivery schedules, manage customer rebates and process order returns.Example vendors include SAP, Epicor and Net.Suite Distribution.What Type of Buyer Are You Before evaluating distributor software, youll need to determine what type of buyer you are.Over 9. 0 percent of buyers fall into one of these four groups Full suite buyer.These buyers value the seamless integration of data and processes that comes from having one system for all functions.For example, a full suite system for accounting, customer relationship management and inventory management can turn quotes automatically into orders and then generate picking lists, shipping labels and invoices.These buyers favor complete distribution management software suites like Oracle, SAP, Sage ERP or Microsoft Dynamics AX.Multiple warehouse operations buyer.These buyers run multiple facilities and need to track and balance inventories over a geographical area.The buyers require software that can balance inventory between warehouses while strategically placing it closest to the probable customers.The system must give both overall enterprise data as well as breaking down each operation.It must track customer and vendor accounts, and make sure customer accounts are consolidated even if the customer orders from different locations.Departmental buyer.These buyers are specialists for firms that have an internal distribution network.They may only sell to their own outlets, but they must contend with multiple suppliers, inventory issues, competing corporate customers and transportation decisions similar to commercial distributors use.As such, they should evaluate software for wholesale distribution companies that can support multiple departments.Small business buyer.These buyers may work for distributors or wholesalers or may have a distribution component as part of their business.They usually have smaller numbers of clients, suppliers and inventory and may include some assembly or production components but still face the same basic issues as large scale distributors.These buyers are often using paper based systems or general wholesale distribution software small business distributors typically use like Intuit or Peachtree.Benefits and Potential Issues.As distributors feel pressures from increasing demands to restock as the economy recovers and to reassert value in the supply chain, they need concrete benefits to justify system expenses.Lower total logistics cost.Since distribution management systems let managers get a more realistic view of inventory costs, they can take steps to increase the overall costs.For example, it might be more cost effective to buy a slightly more expensive product that has better packaging that takes substantially less shelf space.Increased profitability.Combining information from TLC analysis and slotting analysis, objects that are picked together often, can be shelved next to each other.This reduces the overall labor involved in picking, although the costs for each individual item is constant.Improved customer service.In addition to fulfilling orders more quickly and accurately, inventory systems work with customer relationship management and order management systems to project customers needs, notifying representatives to contact customers with suggested orders and recommending related goods.Ideally, your distribution business software interfaces directly with the customers order system allowing orders to be placed and processed automatically.Improved vendor relations.Distributors can use the information and analysis from the inventory system to become better customers to their suppliers by analyzing trends and placing orders that do not have to change in the middle of fulfillment.Better orders, improved receiving processes and integration with supplier systems all work to make vendor transaction run smoother.Reduced compliance costs.Many distributors are subject to strict governmental and insurance regulations because of the materials they carry in inventory.Distribution management software can generate much of the required compliance documentation as a consequence of ordering and receiving materials and equipment.The chief issue with wholesale distribution software systems is lag time.Even when the various modules and components share a database, which is the norm now, there is a time lag between when events occur and when they are recorded.This can lead to improper decisions.Most systems are written with the assumption that changes are made and transmitted instantly reality is different.For example, when a customer places an order, ideally the value of that order should be immediately moved from current inventory and appear in accounts receivable.What really happens is that the order is entered, the inventory is tagged as Allocated, the pick list is generated, the inventory is picked and packaged.If the shipment is free on board FOB origin, once the order is picked up, the items should be removed from inventory.
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